Student Privacy Policy & Procedure

Policy

Acadia College collects, uses, retains and discloses information in accordance with the Personal Information Protection Act (“PIPA”). Acadia College may share and disclose personal information within the institution to carry out its mandate and operations. Information, in aggregate form only, may also be used for research purposes and statistics.

Student records

For all career training programs:
A student’s record includes, as applicable, a student enrolment contract; evidence a student met all admission requirements and entrance examinations; financial records, attendance records; documentation of any dispute, grade appeals or dismissal; copies of study permits and practicum/work placement information.
Acadia College retains student records for a period of eight (8) years following the student’s withdrawal, dismissal or graduation. After eight years, the student record is destroyed using a secure destruction method.

For short duration programs:
A student’s record includes a student enrolment contract; financial records and documentation of any dispute, grade appeals or dismissal.
Student records are kept for 8 months following the completion of a short duration program and are not archived.

Access to student’s records

Student records are maintained in a secure storage medium in a secure location.
Upon written request to SOA /SEA /CEO, a student may access his/her records for a fee of $0.25 per page.